Best Office 365 email signatures for enterprises: Sigsync Review

List of Contents

  1. Introduction
  2. What is the use of Sigsync email signature for Office 365?
  3. What are the advantages of using Sigsync?
  4. A Brief overview of the features
  5. What kinds of difficulties will Sigsync be able to solve?
  6. License & Pricing Structures for Sigsync
  7. Technical Requisites
  8. Free 24×7 Customer Service and Live Demo Feature
  9. Free Email Signature Design Service 
  10. Sigsync Review: The Final Word


It is imperative that no marketer be unaware of Sigsync, which is a secure, Microsoft-approved, Office 365 centralized email signature solution. In this review, I’ll explain what it’s all about and why you should care about it. In order to get started, let me ask you a simple question.. How many emails do you send per day, per week, and per month? I’m guessing you won’t be able to keep track of the exact number, don’t you think so? This is because you send out emails on a regular basis without tracking them, which contributes to the problem. It may be to your mailing list, your team, your business partners, industry influencers, customer relationship marketing, or any number of other audiences. The possibilities are endless.

If those emails are routinely sent out, can you tell me whether or not they include a call to action (CTA)? This one is almost probably going to be a no-go for you.

Was it ever brought to your attention that merely improving your email signature can help to enhance the visibility and traffic to your blog or website? That’s when Sigsync comes in helpful, as you can see here. Continue reading till the end to find out more.

What is the use of Sigsync email signature for Office 365?

In order to fully comprehend what Sigsync has to offer in terms of marketing features, we must first grasp the whole concept of the service itself. Sigsync is a cloud-based and organization-wide Office 365 email signature service that allows you to create, deploy, and manage email signatures and disclaimers from a single location. Marketing teams can create templates and guidelines that will automatically add certain signatures to targeted email marketing campaigns, saving time and effort.

By including one-click surveys in email signatures, you can receive real-time feedback and reports on your employee’s performance in organizations and customer satisfaction. This is made possible by Sigsync Email Signatures for Office 365, which allows for the inclusion of one-click surveys and analytics in email signatures. This tool enables organizations to produce standardized and personalized signatures based on sender profile characteristics such as name, job title, corporate department, nation, place of residence, and contact information, among others. Administrators can outsource signature creation and management activities to specific teams or individuals in Microsoft 365 without granting them the actual administrative privileges or roles in Office 365. A WYSIWYG (what-you-see-is-what you get) signature editor is also included, which allows non-IT personnel to create HTML signatures with ease, including inserting business logos, marketing banners, and social network links.

A number of one-click survey services, such as CrewHu and Hively, are integrated with Sigsync Email Signatures for Microsoft Office 365. It pulls user information from Azure Active Directory and uses it to dynamically update email signatures on the fly.

What are the advantages of using Sigsync?

Here are some of the advantages of using Sigsync, which we will go over in more detail later.

  1. Include signature graphics in emails so that recipients will be able to see them all of the time.
  2. Sigsync helps you to include marketing banners, social networking icons, images of users and  company’s logo.
  3. Signatures can be inserted directly beneath the replies and forward mails, rather than at the end of a complete email thread.
  4. Email signatures can be viewed in real time in Outlook while you are creating an email message.
  5. Update the signatures on Sent Items to ensure that they comply with legal requirements.
  6. Set a schedule for email marketing campaigns to go out at specific times.

A Brief overview of the features

In this and the following sections, we’ll go over some of the most important features of Sigsync, as well as some common use cases.

  1. Create and manage email signatures using a web browser from any platform (Windows, Mac, Android, iOS, etc.) by accessing the Dashboard. 
  2. You have complete control over the signature and the email signatures are centrally managed. Email signatures can be changed and updated in real time across the entire organization by using Sigsync signature manager.
  3. Designate certain persons or teams to manage email signatures and banners on behalf of a specific team (for example, the Sales team) or for the entire company.
  4. Pre-designed signature templates, as well as an HTML signature template editor, allow you to insert placeholders that are dependent on the sender’s and organization’s characteristics.
  5. Marketing Campaigns using automated email signatures, as well as their results, can be scheduled and tracked in real time.

What kinds of difficulties will Sigsync be able to solve?

It is important not to overlook the importance of standardizing email signatures across a business. Incorporating user-specific email signatures and disclaimers into template designs can have a significant impact on public relations efforts. With the help of Office 365 and Exchange Online, users can create disclaimers and signatures that can be applied to email messages. This can be accomplished through the use of mail flow rules. Despite the numerous valuable capabilities accessible in the cloud, native Office 365 email signatures have a number of drawbacks that must be considered. All of these constraints are overcome by the Sigsync Office 365 email Signature solution.

  1. Sigsync allows you to easily design professional HTML signatures

In Office 365, there is no built-in HTML editor available for use. Although this is not a problem for HTML and CSS specialists, not everyone is able to take advantage of all of HTML’s features simply by entering the appropriate code. Sigsync is a configurable WYSIWYG signature generator that maintains the HTML in the background while you focus on placing the design components on the signature page. Even though readymade templates can be acquired on the internet and customized to meet your specific requirements, they are of limited use for creating truly distinctive designs.Sigsync offers a large selection of professional signature templates from which to choose for your company requirements. All of the templates can be completely customized with the help of the sigsync signature generator.

  1. Signature management that is centralized

When you attempt to use the native signatures from your mail account, you will be unable to delegate signature management. Administrators must be flexible, but it is the role of the marketing department to produce visually appealing signatures that have significant promotional value for the organization. The problem is that there is no way to outsource simple signature management to them because they would require access to mail flow regulations, which would put them at risk for extra liabilities. Sigsync solves this problem by providing centralized web-based signature management, which enables users to generate and maintain email signatures for your teams and company from a single, centralized place.

  1. Personalized email communications that are customized to meet certain requirements

Despite the fact that Office 365’s administrative tools allow you to generate signatures, the system reads each communication in the same way, placing the same or a different signature beneath or above the full message. Impact? Use one signature at the bottom of chats, or numerous signatures piled together in the same position with each message. Sigsync recognizes the initial and subsequent emails in a conversation, and it allows you to adjust how email signatures appear in reply and forward emails to make them more personalized. It is unique in that it adds these digital signatures directly into the body of reply or forward messages, rather than at the conclusion of the email chain, as is common with other email applications.

  1. Legal disclaimers are included in the Sent Items for compliance purposes.

Unfortunately, there is no way to ensure that all emails are sent with the signature you want and the disclaimer that each message requires. If a mail flow rule is faulty or something else goes wrong, you will most likely be completely unaware of it. Sigsync is a tool that allows you to enable signatures on mail items in your Sent Items folder. In what ways does permitting server-side email signatures to appear in users’ Sent Items folders benefit the sender and recipient? In the first place, users are no longer kept in the dark about what their email will look like when it enters the inbox of its intended recipient. If they search in the Sent Items folder, they will find the solution. To make matters even easier, you may now simply follow the laws that require electronic documents to be retained in the same format as were first presented to recipients. Furthermore, inserting disclaimers in your signatures is an effective approach to demonstrate that you adhere to specific regulations and are not legally liable for specific situations.

  1. Remove any unneeded AD properties while maintaining the signature look.

Managing the entire company presents a number of difficulties. A number of people are reachable through mobile phones, while others may only be reached via email. Unfortunately, Exchange Online does not have a technique for determining whether or not an AD field is empty, hence this is impossible. To make a decision, you must pick between having unprofessionally looking signatures with blank fields and restricting users’ data to the absolute essentials in order to ensure there are no black holes in your system. Alternatively, you may design a separate template for each user, which would be in direct opposition to the central management and ease of use principles. Sigsync can resolve the first and second issues by intelligently eliminating empty or blank fields from the user’s signature, such as faxNumber and personal phone number, while maintaining the integrity of the complete signature design.

  1. Customized banners with Sigsync scheduling to help you achieve your marketing objectives more efficiently.

If you are seeking for a solution that will help you get actual results in your marketing initiatives, Sigsync is there to assist you like an angel on your shoulder. Customized banners with distinct graphical images for different clients can be added in a single place using this service. In order to make the campaign extremely personalized, these email signature templates with varied banners can be scheduled at different intervals and on different occasions. With statistics and one-click surveys all in one place, your marketing efforts are likely to be a smash hit and capture the attention of everyone who sees them.

License & Pricing Structures for Sigsync

Sigsync offers a 14-day free trial with 1000 user licenses that includes all of its features. All of Sigsync’s features are available for testing during this time period, and there is no need to provide credit card or billing information during the free trial.

When compared to other rivals, Sigsync offers one of the most cost-effective and flexible pricing structures available on the market today. The product’s license can be purchased on a monthly or yearly basis as a subscription. The price of a subscription is decided on the subscription plan you choose as well as the number of licenses you need. The licenses are assigned in accordance with the number of users who send emails from a certain mailbox and no limit exists on the number of messages that can be sent from a single mailbox by a user. It costs $90 per month for a total of 100 subscribers. Both the free and licensed versions are accompanied by free customer service and free software upgrades, respectively. Sigsync support is available 24 hours a day, seven days a week.

Technical Requisites

Sigsync has the very minimum system needs because it does not necessitate the installation of any additional software. Lightweight and portable, it can be used on any device and is completely customizable. To make advantage of the service, all you’ll need is a web browser. The requirements for the system are given in the table below. 

System Requirements 
Any latest and web compatible browserChrome, Firefox, Opera, Microsoft Edge, Safari
Microsoft Office 365 accountTrial or Licensed version with Exchange online included with Global admin rights 
Sigsync Signatures Outlook Add-in
A modern and web compatible browser for Outlook on the Web (OWA)Chrome, Firefox, Opera, Microsoft Edge, Safari
Microsoft Outlook connected to Office 365 subscriptionOutlook 2019 (Build 14131.20360 or higher), 2016 (Build 13929.20296 or higher)
Microsoft Outlook required?Yes for accessing the Sigsync Signature Add-in 

Free 24×7 Customer Service and Live Demo Feature

A competent customer care team is available at Sigsync, and they can be reached in a variety of ways. Unlike other email signature services, which only allow customers to contact them via email, Sigsync allows customers to contact the support team for free via live chat, which is available 24×7. You can also contact them by phone. Of course, there are times when you just require quick assistance without the need to contact a professional support team in advance. You’ll almost certainly find the solution to whatever problem you’re having while setting up the signature in the User Manual, which contains helpful video demonstrations and a full FAQ section.

Free Email Signature Design Service 

If you’re having trouble designing signatures for your entire team or need quick signatures for specific events, we recommend using Sigsync’s free signature design service to create a tailor – made design of your choice. This is an excellent feature that enables you to communicate with the Sigsync expert team and have your signature template created for free! As far as we could tell, no other signature solution has this particular feature and we were pretty impressed. 

Sigsync Review: The Final Word

Sigsync is the best Office 365 centralized email signature software solution because it offers a comprehensive set of features that will appeal to both regular individuals and business customers, as well as a variety of plans with flexible price options and 24/7 customer support. The fact that they will be maintained centrally means that we will no longer have specialists adding bizarre things to their signatures or accidentally ruining the design! I particularly like that it makes use of Active Directory, which we were already in the process of filling. I found the process of adding signatures in the interface to be incredibly simple, especially once I understood that I could make changes to the HTML source code by importing it. I was able to locate all of the alternatives I required in a short period of time, and most of them were incredibly straightforward to utilize. I enjoy being able to see a preview of what the signature would look like for each individual because the names and titles are all different lengths and I could include some conditional fields to make it more personalized. As a result of the price-to-benefit ratio, I’m delighted I stumbled across this software, and I would strongly recommend it to others.

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